UMN Instructor-led Study Abroad Class Scheduling Process

UMN Instructor-led Study Abroad Class Scheduling Process

Instructor Led Program Types: 

"Non-Embedded (Fully Abroad)": a course for which all of the instructional contact hours take place abroad

"Embedded": a course for which some of the instructional contact hours take place on campus at the UMN, and some of the instructional contact hours take place abroad 

Study Abroad Course Scheduling Process by Program Type 

Non-Embedded Programs - Scheduing Process: 

For each course on each program:

1. CCS:

Schedule each course as you normally would (attach instructor, verify open and active status, etc), but also include the following study abroad parameters:

  1. Basic Data tab

    1. Section: 500 - 510

    2. Associated Class: Same as section number

    3. Location: Off Campus

    4. Instruction Mode: Study Abroad (SA)

    5. Uncheck “Schedule Print” and “Student Specific Permissions”

  1. Meetings tab

    1. Meeting Pattern:

      1. Enter program dates as start/end date

      2. Facility ID: Leave blank

  1. Enrollment Ctrl tab

    1. Add Consent / Drop consent: No consent

2. Adjust Class Associations:

Include the following study abroad parameters for each course:

  1. Class Associations tab

    1. Billing Factor: 0.000

    2. Minimum Units / Maximum Units: Refer to program information

  1. Class Components tab

    1. Grading Basis: Refer to program information

3. Concourse:

  1. Using the link you were provided in your course scheduling instructions email, please the enter the section numbers of the classes you scheduled into our Concourse application and save. 

Embedded Programs - Scheduling Process:

When scheduling Embedded program courses, colleges/departments should NOT use 5xx-level class sections. The rest of the parameters should follow what the college/department would typically do for regular classes.

FAQ:

How do students receive information about registration?

Non-Embedded/Fully Abroad - The Learning Abroad Center (LAC) will email each student confirmed on the program with instructions on how to register, including course designator and number, section number, 5-digit registration code, around the opening of the registration queue for the term or once the course is scheduled, whichever happens later.

Embedded - The course can be found in the online UMN class schedule. Information can also be obtained from the program leader and/or the LAC program contact.

What is the timeline for scheduling study abroad classes?

Non-Embedded/Fully Abroad - Non-Embedded study abroad classes should be completely scheduled by the department/college no later than the deadlines listed below for each term.

Fall Programs:  March 1

Winter Break Programs:  October 1

Spring Programs:  October 1

May / Summer Programs:  February 1

Embedded - Embedded study abroad classes should follow what the college/department would typically do for regular classes.

Who do I contact with questions?

You can work with the LAC staff member that serves as your contact for this program on all questions, and they will consult with the appropriate LAC staff as needed.